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Job Description Estates Co-ordinator Salary: £34,000 per annum. Location: Cardiff Office Contract: Permanent, Full-time - 35 hours per week Benefits: <ul><li>29 days annual leave PLUS bank holidays, with up to 5 additional days for continuous service and option to buy or sell leave</li><li>Gain professional qualifications and excellent training/development opportunities</li><li>Flexible maternity, adoption, and paternity packages</li><li>Pension with up to 7% employer contribution with included life assurance cover</li><li>Staff discount portal and Blue Light Card eligibility with 15,000 national retailers discounts.</li></ul>We are one of the largest children's charities in the UK and have been making a difference to the lives of the UK's vulnerable children for over 150 years. Find out more about Action for Children here: Action for Children and on X, LinkedIn, Facebook or YouTube to get to know us better. A bit about the role Our Estates Co-ordinator role reports directly to the Estates Business Support Manager. This role offers the opportunity to lead the day-to-day operations of our Estates administrative team, whilst also managing our in-house Estates helpdesk. You'll oversee the effective maintenance of our property databases and systems and support the delivery of national maintenance programs across the UK. In this exciting position, you'll supervise Estates Administrators and coordinate their efforts in assisting a designated Regional Estates Manager and an allocated area of services. You'll ensure critical systems across Compliance, Salesforce, travel, and Health &amp; Safety are consistently updated and maintained. You'll also serve as a key contact for external contractors, gathering essential project information and helping resolve queries that require escalation. Beyond administrative leadership, you'll manage our transport fleet and utility contracts, with additional responsibilities for facilities management at our Cardiff Office. This role is ideal for someone who thrives in a collaborative environment, has excellent organisational skills, and is eager to make a lasting impact across our national Estates operations. How you'll help to create brighter futures <ul><li>Lead, Mentor and manage a team of Estates Administrators, ensuring high performance and professional development</li><li>Develop, manage and monitor a facilities budget, ensuring cost-effectiveness whilst maintaining high standards of services and safety</li><li>Producing detailed reports for the Senior Leadership Team in relation to ongoing projects and budgets</li><li>Supporting the development and implementation of the internal business systems and policies including Compliance and Fleet.</li><li>Supporting the development and implementation of our internal continuity plan, collaborating closely with tenants to advise on their own needs and requirements for business continuity.</li><li>Ensuring our Estates Administrators continue to deliver a high standard of customer service to all building occupants and visitors, including commercial tenants, Action for Children staff and external parties.</li><li>Work collaboratively and hold meetings with Regional Estates Managers and Head of Health Safety and Wellbeing to report on all building matters.</li></ul>Let's talk about you <ul><li>Experience of leading and motivating a team within an administrative Estates Team or Property Sector</li><li>Excellent IT Skills, with an ability to produce detailed reports for the Senior Leadership Team</li><li>Ability to de-escalate challenging queries or complaints</li><li>Excellent budget setting and income and expenditure skills.</li><li>Effective written and communication skills, especially to manage relationships.</li><li>A competent understanding of business continuity and emergency planning.</li><li>The ability to manage change processes and outcomes.</li><li>Understanding of diversity issues as it relates to people and buildings management.</li><li>Willingness to work outside of normal business hours as and when required</li><li>Willingness to travel to other sites as and when required</li></ul>Good to know We are unable to offer sponsorship for this role For more information about the role, please review our full job description by clickinghere. If, for any reason, you need support with your application, please contact Scott Jones at <a href="mailto:recruitmentservice@actionforchildren.org.uk" target="_blank">recruitmentservice@actionforchildren.org.uk</a> quoting reference 11744 and we'll be happy to give you any support you require. Diversity, equality, and inclusion At Action for Children, we're dedicated to building a diverse, inclusive, and authentic workplace. We actively encourage applications from Black, Asian &amp; Minority Ethnic, and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children. Useful Documents: <ul><li>Action for Children employee benefits</li><li>AfC Commitment Statement</li></ul>Cydlynydd Ystadau Cyflog: £34,000 y flwyddyn. Lleoliad: Swyddfa Caerdydd Contract: Parhaol, Llawn amser - 35 awr yr wythnos Buddion: <ul><li>29 diwrnod o wyliau blynyddol A gwyliau banc, gyda hyd at 5 diwrnod ychwanegol am wasanaeth parhaus ac opsiwn i brynu neu werthu dyddiau rhydd</li><li>Ennill cymwysterau proffesiynol â chyfleoedd hyfforddiant/datblygiad rhagorol.</li><li>Pecynnau mamolaeth, mabwysiadu a thadolaeth hyblyg.</li><li>Pensiwn â hyd at 7% o gyfraniad y cyflogwr, sy'n cynnwys yswiriant bwyd</li><li>Porth disgownt staff a chymhwysedd Cerdyn Golau Glas gyda disgowntiau gan 15,000 o werthwyr cenedlaethol</li></ul>Rydym yn un o'r elusennau plant mwyaf yn y DU ac rydym wedi bod yn gwneud gwahaniaeth i fywydau plant bregus y DU ers dros 150 o flynyddoedd. Dysgwch fwy am Weithredu dros Blant yma: Gweithredu dros Blant ac ar X, LinkedIn, Facebook neu YouTube i ddod i'n hadnabod ni'n well. Gair am y rôl Mae ein Cydlynydd Ystadau yn adrodd yn uniongyrchol i'r Rheolwr Cymorth Busnes Ystadau. Mae'r rôl hon yn cynnig y cyfle o arwain gweithredoedd ddydd-i-ddydd ein tîm gweinyddu Ystadau, gan hefyd reoli ein desg gymorth Ystadau mewnol. Byddwch yn goruchwylio cynnal effeithiol ein cronfeydd data a systemau a chefnogi'r cyflenwi o raglenni cynnal cenedlaethol ar draws y DU. Yn y swydd gyffrous hon, byddwch yn arolygu Gweinyddwyr Ystadau a chydlynu eu hymdrechion mewn helpu Rheolwr Ystadau Rhanbarthol penodol a maes o wasanaethau a ddyrennir. Byddwch yn sicrhau bod systemau allweddol ar draws Cydymffurfio, Salesforce, teithio, ac Iechyd a Diogelwch yn cael eu diweddaru a'u cynnal yn gyson. Byddwch hefyd yn gwasanaethu fel cyswllt allweddol ar gyfer contractwyr allanol, yn casglu gwybodaeth brosiect hanfodol a helpu datrys ymholiadau sydd angen eu huwchgyfeirio. Tu draw i arweinyddiaeth weinyddol, byddwch yn rheoli ein fflyd trafnidiaeth a chontractau cyfleustodau gyda chyfrifoldebau ychwanegol ar gyfer rheoli cyfleusterau yn ein swyddfa yng Nghaerdydd. Mae'r rôl hon yn ddelfrydol ar gyfer rhywun sy'n ffynnu mewn amgylchedd gydweithredol, sydd â sgiliau trefniadol ardderchog, ac yn awyddus i wneud effaith barhaol ar draws gweithrediadau ein Hystadau cenedlaethol. Sut y byddwch yn helpu i greu dyfodol mwy llewyrchus <ul><li>Arwain, Mentor a rheoli tîm o Weinyddwyr Ystadau, gan sicrhau perfformiad uchel a datblygiad proffesiynol</li><li>Datblygu, rheoli a monitro'r gyllideb cyfleusterau, gan sicrhau cost-effeithiolrwydd wrth gynnal safonau uchel o wasanaethau a diogelwch</li><li>Cynhyrchu adroddiadau manwl ar gyfer yr Uwch Dîm Arweinyddiaeth mewn perthynas â phrosiectau a chyllidebau parhaus</li><li>Cefnogi'r gwaith o ddatblygu a gweithredu'r systemau a'r polisïau busnes mewnol gan gynnwys Cydymffurfiaeth a Fflyd.</li><li>Cefnogi'r gwaith o ddatblygu a gweithredu ein cynllun parhad mewnol, gan gydweithio'n agos â thenantiaid i gynghori ar eu hanghenion a'u gofynion eu hunain ar gyfer parhad busnes.</li><li>Sicrhau bod ein Gweinyddwyr Ystadau yn parhau i ddarparu gwasanaeth cwsmeriaid o safon uchel i bob deiliad adeilad ac ymwelydd, gan gynnwys tenantiaid masnachol, staff Gweithredu dros Blant a phartïon allanol.</li><li>Gweithio ar y cyd a chynnal cyfarfodydd gyda Phennaeth Ystadau a Phennaeth Diogelwch Iechyd a Lles i adrodd ar yr holl faterion adeiladu.</li></ul>Gadewch i ni siarad amdanoch chi <ul><li>Profiad o arwain ac ysgogi tîm o fewn Tîm Ystadau gweinyddol neu Sector Eiddo</li><li>Sgiliau TG Ardderchog, gyda gallu i lunio adroddiadau manwl ar gyfer yr Uwch Dîm Arweinyddiaeth</li><li>Y gallu i ddadleoli ymholiadau heriol neu gwynion</li><li>Gosod cyllideb ardderchog a sgiliau incwm a gwariant.</li><li>Sgiliau ysgrifenedig a chyfathrebu effeithiol, yn enwedig i reoli perthnasoedd.</li><li>Dealltwriaeth gymwys o barhad busnes a chynllunio argyfwng.</li><li>Y gallu i reoli prosesau a chanlyniadau newid.</li><li>Dealltwriaeth o faterion amrywiaeth gan ei fod yn ymwneud â rheoli pobl ac adeiladau.</li><li>Parodrwydd i weithio y tu allan i oriau busnes arferol fel a phan fo angen</li><li>Parodrwydd i weithio i safleoedd eraill pryd a phan fo angen</li></ul>Da i wybod Sylwer na allwn gynnig nawdd ar gyfer y rôl hon. I gael rhagor o wybodaeth am y rôl, adolygwch ein disgrifiad swydd llawn drwy glicio yma. Os oes angen cymorth arnoch chi â'ch cais am unrhyw reswm, cysylltwch â Scott Jones <a href="mailto:ynrecruitmentservice@actionforchildren.org.uk" target="_blank">ynrecruitmentservice@actionforchildren.org.uk</a> gan ddyfynnu'r cyfeirnod 11744 a byddwn yn falch o roi unrhyw gymorth sydd ei angen arnoch chi. Amrywiaeth, cydraddoldeb a chynhwysiant Yn Gweithredu dros Blant, rydym yn ymroddedig i feithrin gweithle amrywiol, cynhwysol a dilys. Rydym yn annog ceisiadau'n frwd gan ymgeiswyr Du, Asiaidd ac o Ethnigrwydd Lleiafrifol, ac ymgeiswyr anabl, am nad ydynt wedi eu cynrychioli'n ddigonol yn Gweithredu dros Blant. Rydym am gymryd camau pwrpasol a bwriadol i sicrhau cyfleoedd cyfartal i bob grŵp mewn cymdeithas ac i Gweithredu dros Dogfennau Defnyddiol: <ul><li>Buddion Gweithwyr Gweithredu dros Blant</li><li>Datganiad Ymrwymiad GdB</li></ul>

Estates Co-ordinator

Job Title: Strategic Asset Manager Location: T2 Trinity Park Working hours: 40 hours per week The Strategic Asset Manager will have oversight and ownership of the contract's constantly evolving Asset and PPM database, held within our CAFM system - Maximo. Alongside a small team of colleagues, you will co-ordinate and manage changes to the database resulting from contractual, technical and legislative changes. With c. 900 buildings, 140,000 assets and 14,000 PM to administer the role is challenging but rewarding. It is a role that requires a very high level of attention to detail to ensure that the standardisation and integrity of the Asset and PPM database is maintained throughout the life of the contract. Candidates will be required to meet the requisite vetting standards (BPSS &amp; NPPV Level 2) to work on applicable DfT sites and manage data. The Strategic Asset Manager will be ensuring that all asset data within the CAFM system (Maximo) is accurate and up to date, ensuring Planned Preventative Maintenance (PPM) plans in the CAFM system are accurate and up to date. You will report to the client in relation to assets and PPM plans, in line with contractual requirements and generate the contractual Forward Maintenance Plan (FMP) and Capital Replacement Plan (CRP) for each business unit and across the contract. You will work with operational and support colleagues to ensure that assets and Planned Preventative Maintenance (PPM) records are managed via an auditable change process that flows through to the master asset register. Additional responsibilities include: <ul> <li>Co-ordinate and manage changes to Maximo resulting from contractual, technical and legislative changes - for example, changes derived from SFG20. </li> <li>Carry out a programme of site asset validations - with all deviations highlighted and discussed with the client as required through contractual commercial processes.</li> </ul> <ul> <li>To carry out training of operational teams at site level as required, and to take part in delivering induction training in relation to asset management as part of the new starter programme.</li> <li>Comply with all current UK and European Health &amp; Safety Environmental Legislation.</li> <li>Attend client and regional internal meetings as necessary and as contractually required. </li> </ul>To be successful in this role, you will have experience in computerised PPM schedules and CAFM systems, preferably Maximo and good knowledge of mechanical and electrical building services, building fabric and the interaction between them. You will have knowledge of asset management principles and maintenance requirements as well as experience of Safety, Health, Environmental &amp; Quality systems. Additional requirements include: <ul> <li>Experience in Life Cycle Planning/Costing</li> <li>Knowledge of statutory compliance and current legislation, regulations and standards</li> <li>Good commercial and financial acumen and clear and concise oral and written communication skills</li> </ul>#FMH Our market-leading offering provides you with benefits that suit your lifestyle. We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans. When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices! We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie). We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000! Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you. We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Chloe Smailes at <a href="mailto:chloe.smailes@mitie.com" target="_blank">chloe.smailes@mitie.com</a>. Since 1987, Mitie's 76,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools. Join our Mitie Team. Together our diversity makes us stronger.

2 Asset management Full Time Jobs